From an address or a matter file to finished work.
topicAI combines your documents with live NSW, VIC and QLD planning, property and government data, then drafts the letter, report, submission or certificate in your own format. Every line has its source.
30-day trial · no credit card obligation until you convert · founding-rate pricing while it lasts
“Since bringing topicAI into the practice we’ve seen around a 40% efficiency gain. Answers come back with the source attached and first drafts come out in our own style, so we spend more of our time with clients.”
It knows the site, the market and the matter
topicAI connects your documents to live Australian planning, property and government data, then turns the answer into finished work.
Checks the lot, not just the file
Planning controls and hazards mapped against the actual lot boundary, not the suburb.
Prices it from real sales
Valuer General records, official medians and live listings behind every estimate.
Searches the market for your client
Turns a client brief into a ranked shortlist of live listings, checked for flood, zoning and schools.
Drafts in your firm's template
Letters of advice and reports built from the matter's confirmed facts and the controls that apply.
Tells you when the client opens it
Every report gets a private, branded web link and an alert when it's opened or downloaded.
Runs the matter around the work
Peer review, approvals, reminders and a client portal, with emails filed to the right matter from Outlook and Zoho.
Connected to the sources your work depends on
topicAI queries these live, for the exact lot you’re working on, and cites each one. Nothing is guessed from general knowledge.
Planning & land
Property & market
Community & services
Law & reference
Everything your workflow needs, in one assistant
Purpose-built for how teams actually work through documents and process — not a generic chatbot bolted onto a file store.
Workflow chat, grounded in your files
Ask a question in plain English and get an answer with a citation back to the exact document and page it came from — verify every claim in one click.
Drafted in your own style
Every document comes out matching your organisation's tone, formatting, and branding — drafted from real facts in your files, with anything unconfirmed left as a clear placeholder, never invented.
Compare documents automatically
Upload multiple versions of any document and topicAI finds inconsistencies between them — a figure that doesn't match, a clause that changed — before you do.
Inbox, synced automatically
Connect your email once and topicAI matches relevant messages to the right workflow automatically — no manual filing, no missed attachments.
Secure, compliant, and data-sovereign
Every organisation's workflows, documents, and chat history are fully partitioned — your data is never visible to, or searchable by, any other customer. Your data is hosted in Australia, with encrypted AI processing on Microsoft's enterprise Azure platform — meeting the confidentiality standards your practice depends on.
Finished, on-brand output
Export any drafted document as a polished PDF with your logo, letterhead, and signature block — ready to send, no reformatting.
Built for your industry
Pick your industry when you start your trial and topicAI sets itself up for how you work. For financial services, professional services, manufacturing and anything else, our team builds it around you.
Building Certifier
CCs, CDCs and OCs, from the client's first upload to a certificate ready to sign.
Planning & Environment Law
Appeals, DAs and advice, grounded in LEPs, DCPs, SEPPs and your matter file.
Buyers Agent
Live property search, comparable sales and tracked investment reports for clients.
Seller Agent
Appraisals and vendor reports backed by real sales, with planning and hazard checks.
Town Planning
Every control for a site in one place, and SEEs and cl 4.6 requests drafted with citations.
Expert Witness
Briefs, chronologies and deadlines organised. Your opinion stays yours.
Council
Assessment reports, SoFACs and submission summaries drafted from the file.
State Government
Policy, exhibitions and briefings, with your data hosted in Australia.
Financial Services
Credit memos, KYC files, claims and compliance reviews drafted from the documents, with every figure sourced.
Professional Services
Respond to client RFIs and tenders: requirements checked against your files, a branded reply drafted, with budget, staffing and effort estimated.
Manufacturing
Non-conformance reports, supplier files and SOPs pulled together from specs, drawings and production records.
Need it built for you?
Our Professional Services team builds custom AI agents and integrations around how your organisation works.
Custom AI solutions, built around your business
When an off-the-shelf login isn’t enough, our team designs, builds and runs bespoke AI agents, integrations and workflows for you on the topicAI platform, hosted in Australia.
Custom AI agents
Agents that take on the slow, document-heavy steps of your process, with people approving what matters.
Connected to your systems
Microsoft 365, SharePoint, Dynamics, Salesforce, ServiceNow or your own line-of-business systems.
Responses in your branding
RFIs, tenders and client requests answered from your files, in your own templates, with budget, staffing and effort estimated.
Your team, trained
We train your people to run and extend what we build, so the capability stays in-house.
Find every cost, track it, and cut what you don’t need
We pull your invoices, contracts, subscriptions and supplier statements into one live view, then keep watching it. topicAI flags price rises, duplicate and unused services, off-contract spend and renewals before they roll over, and you see the savings tracked month by month.
- Find every supplier, contract and recurring charge, from your accounts and inbox
- Track spend and renewal dates, with alerts when something changes
- Optimise with a ranked list of savings and the evidence behind each one
From upload to finished output in three steps
Start a workflow, add your documents
Drag and drop files straight in — every document is searchable in chat the moment it finishes uploading, no separate processing step.
Ask questions, draft with AI
Query your documents directly, or pick a template and let topicAI draft it from the real facts on file. Refine it like any conversation until it's right.
Export, branded and ready
One click produces a finished PDF in your own branding — automatically saved back into your files.
Pricing that scales with your team
Pick the tier that fits today — every plan includes the full feature set and a monthly token usage allowance. You only pay more if you go past it, and you'll see it coming.
No sign-up fee, subscription-based, cancel anytime. We can help with setup if needed — contact sales.
Everything a small team needs to get started.
- Up to 5 users
- Unlimited workflows & document storage
- Workflow chat, drafting & document comparison
- Branded PDF/Word export
- $40 of token usage included every month
- 30-day free trial, cancel any time
Token usage covers AI chat, drafting, reports, document comparison and property data lookups. Most firms stay within the included $40. Any usage beyond it is charged at cost on your next invoice, with a live tracker in your portal, alerts at 50%, 80% and 100%, and a firm maximum of $500 a month.
For growing teams that have outgrown a single small plan.
- 6–15 users
- Unlimited workflows & document storage
- Workflow chat, drafting & document comparison
- Branded PDF/Word export
- Priority support
- $90 of token usage included every month
- 30-day free trial, cancel any time
Token usage covers AI chat, drafting, reports, document comparison and property data lookups. Most firms stay within the included $90. Any usage beyond it is charged at cost on your next invoice, with a live tracker in your portal, alerts at 50%, 80% and 100%, and a firm maximum of $1,000 a month.
Volume pricing for larger teams — let's talk about what you need.
- 15+ users
- Everything in Medium-Large Business
- Dedicated onboarding
- Dedicated account manager
- Custom contract terms & SLA
- Custom integrations, on request
- Bespoke agents and integrations, see Professional Services
- Token usage allowance agreed with you
- 30-day free trial, cancel any time
Pricing tailored to your team's size and requirements — no fixed monthly fee until we've agreed on terms together.
Want a walkthrough before you commit? Get in touch.
Built for organisations that can't take chances with client data
A plain-language summary of how topicAI protects client data for firms, councils and agencies operating in regulated, confidentiality-sensitive environments. For a formal Data Processing Agreement, contact us.
Multi-tenant data isolation
Every organisation is assigned a unique tenant identifier, enforced on every authenticated request before any data is read or written. Your identity is verified first; your tenant is resolved from your own account, never from client-supplied input. There is no code path by which one organisation's data is queryable using another organisation's session — your data is logically isolated at every layer of the stack.
Australian data hosting
Your documents, databases, search indexes and backups are hosted in Microsoft Azure's Australia East region, alongside the application itself. AI processing runs on Microsoft's enterprise Azure AI platform, with every request encrypted in transit and handled under Microsoft's enterprise data terms.
Retrieval-grounded answers & citations
topicAI does not let the underlying model answer from general knowledge alone. It first retrieves relevant passages from your own uploaded documents — filtered by your tenant identifier at the search layer itself — and grounds its answer in that content. Every substantive answer is returned with citations back to the specific source document.
Approved reference sources only
Where topicAI supplements your documents with external reference material — council or planning information, for example — that material is drawn only from a curated set of approved sources, never from an open, unrestricted web search or the model's own unverified training knowledge. Reference data is cited back to its source, the same as your own files.
AI processing, never used to train shared models
AI processing runs on Microsoft's enterprise Azure AI platform, with requests encrypted in transit — not a public consumer AI product. Under Microsoft's Azure AI data privacy terms, your prompts, documents, and generated output are not used to train or improve any shared or publicly available model, and are never made available to any other customer.
Security posture
Data is encrypted in transit and at rest using Microsoft Azure's platform-level encryption. Authentication is handled via Microsoft Entra ID, with every request cryptographically verified before it reaches any application logic. topicAI is built on Microsoft Azure, which holds broad independent certifications — including ISO 27001 and SOC 2 — at the infrastructure level.
In short: your client data stays within your own tenant, is hosted in Australia, is never used to train shared models, and is never exposed to another organisation using the platform.
See what topicAI does with your own workflow
Start a free trial and point it at a real file — the fastest way to know if it's right for your team.
Start free trial